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RECEIVING YOUR SEALS |
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Inspect your seals
on receipt. Your
unique marking and
numbering are
important to the
integrity of the
seal. |
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• |
Confirm you have
correct quantity,
type, color,
markings and
numbers. |
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• |
Note any errors or
discrepancy and
report it to your
vendor, or to our
office. |
KEEPING SEAL
INVENTORY |
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• |
Keep seals in a
secure place. |
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• |
Limit access to only
responsible persons,
and document the
release of all
seals. |
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• |
Assign an individual
or department be
responsible for seal
inventory control. |
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• |
Determine rate of
use and plan a
re-order date at
least six weeks
prior to expected
depletion of stock. |
HANDLING AND USE
(also see specific
instructions for
this seal) |
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• |
Know the locking
procedure, design
and features of this
seal. |
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• |
Give seals only to
authorized persons |
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• |
Document all seals
taken from storage. |
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• |
Apply seals securely
according to
instructions for
this model. Note any
problems or unusual
visible damage like
bent hasps, worn
holes, unusual
conditions or
cosmetic damage to
seals in applying. |
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• |
Destroy seals
completely after
use.
DO NOT SIMPLY TOSS
THEM OUT OR LEAVE
PARTS OR CUT SEALS
INTACT; OR UNDER
CONDITIONS WHERE
THEY MAY BE
COLLECTED BY OTHERS.
Ideally it is good
practice to return
them to a central
facility for
destruction by an
authorized and
trained inspector. |
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• |
Train all persons
who will handle or
inspect these seals,
regarding your
procedures and
policies. |
SEAL INSPECTION
(also see
instructions for
this seal)
|
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• |
Inspect seals
thoroughly at
locking point, and
at destination
before cutting. |
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• |
Add inspections at
points or times as
required by your
use. (Example:
require inspection
if you are handing
over custody or
control of a locked
seal to another
company or agency.) |
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• |
Confirm it was
locked and intact
when it leaves your
control. |
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• |
For seals in
long-time use: such
as utility meters,
valves and secure
areas, schedule
regular inspections
at least annually. |
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• |
Inspection should
include both visual
examination and
physically pulling
or turning the seal
to assure it is
properly locked and
intact. Refer to
directions and
specifications
supplied for the
specific seal type
you are using. |
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• |
Report any
irregularities, open
or damaged seals.
Replace if needed. |
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• |
Return any seals to
your supplier or our
factory if on
inspection they are
found not locked
properly, appear
defective, or show
signs of tampering
which cannot be
explained by known
conditions or normal
handling and wear. |
KEEPING RECORDS |
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• |
Keep an inventory
record of seals on a
log sheet or
inventory control
sheet, whether in
paper form or
electronic. A
thorough system
would include 3 sets
of data.
|
1)
Inventory
and
issue
information, |
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2) Use
and
application
information |
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3)
Destination
or
removed-from-service
data |
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• |
SEAL ISSUE
data should at least
include: seal
number, issue
date/time, who
issued the seal,
where assigned
(person, container
number, meter number
or location) and any
use information
specific to your
organization such as
departments,
projects or client
reference. |
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• |
USE & APPLICATION
data will vary
according to your
purpose but should
include: Seal
number, person
applying the seal,
date/time of locking
and where the seal
is assigned. This
may be same as issue
data, or may also be
a secondary
assignment.
(Example; 25 seals
issued to an
inspector from
inventory for use in
multiple locations
would require the
inspector to note
the assigned
application for each
at time of sealing.) |
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• |
DESTINATION OR
REMOVED-FROM SERVICE
information is the
information recorded
when the seal is
either: turned over
to the authority of
another party, cut
and removed at
transport
destination, cut and
removed when
unscheduled entry is
required, or when
it's use time is
expired. In
transport it may be
the customer at
arrival or transfer
of ownership to an
agent. In utilities
and other areas it
may be a change of
service, authorized
opening of a secure
area, etc. |
LET US HELP:
Examples of logs
or record keeping
forms are available
from us for your
specific
application. For
advice or assistance
with any aspect of
seal use, seal
selection or
security practices
please feel free to
contact AC&M. |
